Media Production Equipment Bookings

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Reduced Media Store Hours in Week 13 - 06/05/2025

As noted in the open hours section, the Digital Media Production store will be operating under reduced hours in Week 13 from 10am to 1pm. The last day for bookings is Friday, June 6th and all outstanding items must be returned by 1pm on this day.

Help

How to create a booking video guide

How to edit, add to or update a booking before collection

Do not make back-to-back bookings. These will be deleted to ensure fair access is maintained for all students.

Do not make multiple bookings for the same day. Instead, follow the guide above to update/edit a booking and add additional items if required. Multiple bookings will be deleted.

A new booking does not extend an existing booking. Equipment must be returned at the original return date and time.

Equipment renewals are not guaranteed. You may be able to renew equipment for a little bit of extra time for your booking. Borrowers can attempt at their own risk, always double check the new date and time per item.

Policies

Fines & Damage

• Equipment returned over 1 hour late or after closing incurs a $20 fine. Additional $20 fines apply for every 24 hours overdue (excluding weekends). Borrowing is suspended until fines are paid.
• Borrowers are responsible for equipment safety and will be charged full replacement costs for loss or damage, even when working in a group. Do not leave equipment in cars or visible to the public.
• The borrower is responsible for checking all the equipment upon receipt and immediately notifying staff of any issues.
• Equipment that is returned in a manner requiring cleaning will be treated as damage and the borrower will be charged a minimum $20 fine; depending on how extensive a clean is required. This includes cases and accessories.

Borrowing & Collection

• You will need to present your current Swinburne ID card. Only the person who made the booking can collect the equipment (equipment will not be given to friends/family looking to collect on a user’s behalf). In groups with defined roles, only the producer may book equipment.
• Return equipment in its original condition: items correctly placed in bags, cables neatly tied, and memory cards erased.
• The borrower is responsible for checking all the equipment upon receipt and immediately notifying staff of any issues.
• Equipment is for Swinburne coursework only and must not be sub-let or used for illegal activities or anything that may bring the University’s name into disrepute.

Booking Policies

• For large bookings (15+ items) and all bookings from 24G: bookings must be made for pickup in the afternoon and returns in the morning. Staff may modify or cancel bookings that do not follow this policy.
• Staff may limit large bookings to ensure fair access.
• To ensure fair access for all students, staff may cancel back-to-back bookings that contain the same items.
• Projects needing green-lighting must be green-lit before bookings. Non-approved bookings will be deleted.

Studios

• No food or drink allowed.
• Studios must be left clean with furniture and cables returned to their original state.
• The person booking is responsible for any loss or damage, even in group settings.
• All equipment brought in must be tested and tagged.

Other

• Groups of 5+ working on campus must have one member wearing a hi-vis vest (available from the Media Store).