Media Production Equipment Bookings

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Announcements

Easter Break - 03/04/2025

The Media Stores will be open on: 17th, 23rd & 24th April
The Media Stoes will be closed on: 18th, 21st, 22nd & 25th April

Equipment Donations on hold - 01/04/2025

Due to the upcoming renovations in AS level 4, equipment donations will be put on hold until construction is complete and the new space is up and running. Requested equipment will be put on hold by the requestor, but will not be able to be collected until further notice.

AS405, AS407 and AS409 Class Relocations - 03/04/2025

The classrooms on level 4 of AS will be moved to other classrooms for the remainder of the semester. Check on canvas for the latest announcements regarding this or contact your unit convenor or tutor if you have any questions.
AS409 -> ATC321
AS407 -> ATC623
AS405 -> LB104/105

Help

How to create a booking video guide

How to edit, add to or update a booking before collection

Do not make back-to-back bookings. These will be deleted to ensure fair access is maintained for all students.

Do not make multiple bookings for the same day. Instead, follow the guide above to update/edit a booking and add additional items if required. Multiple bookings will be deleted.

A new booking does not extend an existing booking. Equipment must be returned at the original return date and time.

Equipment renewals are not guaranteed. You may be able to renew equipment for a little bit of extra time to your booking 2 hours before your booking ends. Borrowers can attempt at their own risk, always double check the new date and time.

Policies

Fines & Damage

• Equipment returned over 1 hour late or after closing incurs a $20 fine. Additional $20 fines apply for every 24 hours overdue (excluding weekends). Borrowing is suspended until fines are paid.
• Borrowers are responsible for equipment safety and will be charged full replacement costs for loss or damage, even when working in a group. Do not leave equipment in cars or visible to the public.
• The borrower is responsible for checking all the equipment upon receipt and immediately notifying staff of any issues.
• Equipment that is returned in a manner requiring cleaning will be treated as damage and the borrower will be charged a minimum $20 fine; depending on how extensive a clean is required. This includes cases and accessories.

Borrowing & Collection

• You will need to present your current Swinburne ID card. Only the person who made the booking can collect the equipment (equipment will not be given to friends/family looking to collect on a user’s behalf). In groups with defined roles, only the producer may book equipment.
• Return equipment in its original condition: items correctly placed in bags, cables neatly tied, and memory cards erased.
• The borrower is responsible for checking all the equipment upon receipt and immediately notifying staff of any issues.
• Equipment is for Swinburne coursework only and must not be sub-let or used for illegal activities or anything that may bring the University’s name into disrepute.

Booking Policies

• For large bookings (10+ items) and all bookings from 24G: bookings must be made for pickup in the afternoon and returns in the morning. Staff may modify or cancel bookings that do not follow this policy.
• Staff may limit large bookings to ensure fair access.
• To ensure fair access for all students, staff may cancel back-to-back bookings that contain the same items.
• Projects needing green-lighting must be green-lit before bookings. Non-approved bookings will be deleted.

Studios

• No food or drink allowed.
• Studios must be left clean with furniture and cables returned to their original state.
• The person booking is responsible for any loss or damage, even in group settings.
• All equipment brought in must be tested and tagged.

Other

• Groups of 5+ working on campus must have one member wearing a hi-vis vest (available from the Media Store).