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How to create a booking

How to edit, add to or update a booking before collection

You MIGHT be able to renew equipment for an extra two days if it is available. This can be done by going into your active booking from the home page, and selecting "renew booking". Again, renewals are not guarenteed. If you can't renew, it means someone else has booked the gear and it must be returned at the originally scheduled time.

Do NOT make multiple bookings for the same day. Instead, follow the guide above to update/edit a booking and add additional items if required. Multiple bookings will be deleted.

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Policies

Fines & lost or damaged equipment

• Overdue equipment more than 1 hour late will attract a fine of $20. An additional fine of $20 will apply for every additional 24 hour period (excluding weekends). Your borrowing privileges will be suspended until paid.
• The borrower is responsible for the safety of the equipment & will be charged the full replacement cost for any loss or damage (including when working in a group). Do not leave equipment in cars or in plain sight of the public.
• Equipment that is returned in a manner requiring cleaning will be charged a minimum $20 fine; depending on how extensive a clean is required. This includes cases and accessories.

General

• You will need to present your current Swinburne ID card. Only the person who made the booking can collect the equipment (equipment will not be given to friends/family looking to collect on a user's behalf).
• Equipment must be borrowed and returned during opening hours on or before the agreed date & time.
• Equipment is to be returned in the same condition it was borrowed. This includes items in the correct places in bags and cables neatly wound and tied. It is the borrower's responsibility to erase memory cards.
• If working in a group of 5 or more on-campus a member of the group must wear a hi-viz vest (available from the office).
• Staff reserve the right to limit bookings where a user has booked a large amount of equipment that may limit fair access to other users.

Studios

• No food or drink is allowed in any studio.
• Non-attendance of a studio booking at the scheduled starting time will result in that booking being canceled.
• Studio spaces must be left as they were found (rubbish removed, furniture returned, cabling connected).
• The person booking the studio is responsible for loss and damage (including when working in a group).

EQUIPMENT BORROWING AND CLEANING GUIDELINES FOR PRODUCTION STUDENTS DURING COVID

General Guidelines

• Wearing a mask – students must wear a mask in accordance with current DHHS guidelines. A personal mask should be worn when traveling to and from Swinburne.
• The 1.5m rule for social distancing is to be observed at all times.
• Be on time – to avoid crowding, students must attend Swinburne at their scheduled time. If this needs to be changed, let staff know PRIOR to attending campus to ensure a new time can be allocated.
• Staff may contact you to reschedule a booking pick up or return time to ensure safe numbers are on campus. Check your student email regularly.
• Check-in using the app – Once you arrive at campus, you must check-in using the Swinburne app and connect with the Swinburne Wifi.
• Stay at home if you have any symptoms – Do not attend campus if you are feeling ill or have any flu-like symptoms or are required to self-isolate.
• Be familiar with and comply with on-campus protocols
• Do not come onto campus unless you have a confirmed booking.

Borrowing Equipment

• Equipment should be booked in the standard manner for each equipment site visited (AS, ATC or 24G).
• Ensure you are on time for collection.
• Where possible, only one person should attend to collect or return gear. If you’re working in a group with a large amount of gear, and additional student who is in that group (not friends or family members) may assist.
• Cleaning supplies: upon collection, production staff will give you hand sanitiser and ISO wipes for cleaning equipment.

Using Equipment Off-site

• Equipment must be used by one user at a time. The user’s hands should be sanitised prior to, and after using equipment.
• As part of the shoot, if the equipment’s primary operator is transferred to a new user, equipment must be cleaned with supplied ISO wipes. Attention should be paid to the major touchpoints of the equipment (for example, on a camera this would be the grip, lens barrel (not the glass), buttons, battery and memory card area.
• Prior to cleaning, ensure all power is disconnected (this includes battery sources).
• If the equipment is used by a single person ONLY, then it doesn’t have to be cleaned while in use (it will be cleaned upon return to the university).

Returning Equipment

• Ensure you are on time.
• Where space is available, production staff will supervise the cleaning of all equipment by the borrower/s.
• Where space is not available, equipment will be handed to production staff to be cleaned.