Media Production Equipment Bookings

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Updated terms and conditions

Our terms and conditions have been updated to reflect recent changes to booking processes and open hours. These can be viewed in the policies section below.

Relocation of AS Mediastore to BA

The AS Level 4 mediastore has temporarily moved across to BA313 and BA311 for semester 1 due to forthcoming renovations. Not all equipment has been carried over and certain spaces and studios will be shut down once construction starts along with new timetable scheduling for classes. Make sure to check on canvas and your student emails regularly for updates.

BA mediastore re-opening Semester 1

The BA313 mediastore will be reopening for Semester 1 on Monday, March 3rd. Open times will be made official once classes start. Ensure that your student ID is ready for staff when collecting bookings; you can get it printed directly from StudentHQ if you have not yet received it.

Help

How to create a booking

How to edit, add to or update a booking before collection

You might be able to renew equipment for a little bit of extra time to your booking. This can be done by going into your 'active bookings' from the home page, selecting your booking and clicking 'renew booking'. This can only be done 2 hours before your return time.

Renewals are not guaranteed. If you can't renew, or can only renew for a short time, it means someone else has booked the gear and it must be returned at the originally scheduled time. Creating a new booking does not extend an existing booking.

Do not make back-to-back bookings. These will be deleted. This is to ensure fair access is maintained for all students.

Do not make multiple bookings for the same day. Instead, follow the guide above to update/edit a booking and add additional items if required. Multiple bookings will be deleted.

Policies

Fines & Damage

• Equipment returned over 1 hour late or after closing incurs a $20 fine. Additional $20 fines apply for every 24 hours overdue (excluding weekends). Borrowing is suspended until fines are paid.
• Borrowers are responsible for equipment safety and will be charged full replacement costs for loss or damage, even when working in a group. Do not leave equipment in cars or visible to the public.
• The borrower is responsible for checking all the equipment upon receipt and immediately notifying staff of any issues.
• Equipment that is returned in a manner requiring cleaning will be treated as damage and the borrower will be charged a minimum $20 fine; depending on how extensive a clean is required. This includes cases and accessories.

Borrowing & Collection

• You will need to present your current Swinburne ID card. Only the person who made the booking can collect the equipment (equipment will not be given to friends/family looking to collect on a user’s behalf). In groups with defined roles, only the producer may book equipment.
• Return equipment in its original condition: items correctly placed in bags, cables neatly tied, and memory cards erased.
• The borrower is responsible for checking all the equipment upon receipt and immediately notifying staff of any issues.
• Equipment is for Swinburne coursework only and must not be sub-let or used for illegal activities or anything that may bring the University’s name into disrepute.

Booking Policies

• For large bookings (10+ items) and all bookings from 24G: bookings must be made for pickup in the afternoon and returns in the morning. Staff may modify or cancel bookings that do not follow this policy.
• Staff may limit large bookings to ensure fair access.
• To ensure fair access for all students, staff may cancel back-to-back bookings that contain the same items.
• Projects needing green-lighting must be green-lit before bookings. Non-approved bookings will be deleted.

Studios

• No food or drink allowed.
• Studios must be left clean with furniture and cables returned to their original state.
• The person booking is responsible for any loss or damage, even in group settings.
• All equipment brought in must be tested and tagged.

Other

• Groups of 5+ working on campus must have one member wearing a hi-vis vest (available from the Media Store).